Administrative Secretary - Victor Indonesia

Victor Indonesia is seeking a highly organized and proactive Administrative Secretary to join our dynamic team in Jakarta Utara. In this pivotal role, you will provide comprehensive administrative support to ensure the smooth operation of our office, enabling our team to focus on their core responsibilities. With a growing presence in Jakarta, we are looking for someone who can help us maintain high standards of efficiency and organization.

As an Administrative Secretary, you will be the backbone of our office, handling a wide range of tasks that keep our operations running seamlessly. You will manage our calendar, coordinate meetings, and ensure that all communications are handled promptly and professionally. This role is perfect for someone who thrives in a fast-paced environment and is committed to delivering exceptional service.

📋 Tanggung Jawab Pekerjaan

• Manage the office calendar and schedule appointments for executives and clients.
• Coordinate and organize meetings, including sending invitations, preparing agendas, and distributing meeting minutes.
• Handle all incoming and outgoing correspondence, including emails, letters, and faxes, ensuring timely and accurate delivery.
• Maintain and update office records, including filing systems and databases.
• Assist with the preparation of reports and presentations for executive meetings.
• Provide administrative support to the finance team, including processing invoices, tracking expenses, and preparing financial reports.
• Handle office supplies and maintenance, ensuring the office is well-stocked and functioning smoothly.
• Support the HR team with administrative tasks, such as maintaining employee records and assisting with recruitment processes.

🎓 Kualifikasi & Syarat

• Bachelor's degree in Business Administration, Office Administration, or a related field.
• Minimum of 3 years of experience in an administrative or secretarial role, with a strong background in office management.
• Proficient in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
• Strong communication skills, both written and verbal, with the ability to handle sensitive information with discretion.
• Familiarity with basic accounting principles and practices is a plus.
• Ability to work well under pressure and meet tight deadlines.
• Fluent in both English and Indonesian, with excellent written and verbal communication skills in both languages.

🛠️ Keahlian

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